Area III Vendor Program Information
TLOD VENDOR POLICY – Ensure that any merchandise exhibited or sold contains
no obscene messages or signs and no drug-related symbols or paraphernalia. Violators of this policy will forfeit
this contract. Vendors will be requested to leave immediately, and vendor fees will not be refunded. No items
shall bear the trademarked logo/likeness of Top Ladies of Distinction, Inc. or Top Teens of America unless
the vendor is a licensed authorized vendor and approved by TLOD. If you desire to sell TLOD merchandise,
contact our National Office for information on becoming a licensed vendor. Anyone selling unauthorized items
will be asked to remove them.
TLOD ORGANIZATION REQUIREMENTS – All vendors are asked to donate an item with a
minimum value of $50.00 in support of the organization's giveaway drawing. Vendors are invited to attend public
events and must register at tlodinc.org and purchase a ticket to any ticketed event.
BOOTH SPACE – Booth space will include two (2) 6 x 30 inch table and two (2) chairs.
Additional tables and chairs may be purchased. Vendor tables/displays must be confined within the area of space
allocated. Selling of exhibited merchandise is permitted only in the area designated by TLOD and the hotel at which
the event is being held. No tables are to be placed outside the designated leased area. TLOD, Inc. reserves
the right to assign space. Assignments will be made by the organization based on merchandise categories and
per the descriptions of products given to TLOD, Inc. by said vendor.
Hours / Event: Area III Conference March 12–15, 2026
Set-up: Thursday, March 12
Vendor Opening Hours: Thursday 6:00 p.m.–10:00 p.m.; Friday 9:00 a.m.–9:00 p.m.;
Saturday 8:00 a.m.–4:00 p.m.
Teardown: Saturday 5:00 p.m.
LIABILITY – It is expressly agreed and understood between Vendors and Top Ladies of
Distinction, Inc. that TLOD shall be under no liability for loss of or damage to goods and/or property of vendors,
or personal injury to the Vendors or the Vendors’ employees, and each Vendor upon signing this contract expressly
releases TLOD from and agrees to hold TLOD harmless from all such claims. Vendor further warrants that he/she will
obey all rules, regulations, and laws of the hosting hotel and TLOD. Vendor shall be fully responsible to pay for
all damages to property owned by the hotel, its owners, or managers, which result from any act or omission of Vendor.
Vendor agrees to defend, indemnify, and hold harmless the hotel, its owners, managers, officers or directors,
agents, employees, subsidiaries and affiliates from any damages or charges resulting from Vendor's use of property.
Vendor's liability shall include all losses, costs, damages, and expenses arising from or out of or by any reason of
any accident or bodily injury or other occurrences to any person or persons, or their property including the Vendor,
its agents, employees, and business invitees which arise from or out of the Vendor's premises, the hotel, or any part
thereof. Vendor is responsible to secure merchandise nightly.
MISCELLANEOUS REGULATIONS – No loudspeakers, tape recorders, sound movies/videos,
computers or megaphones that interfere with adjoining exhibits will be permitted. Silent movies/videos must be
located where they do not interfere with other Vendors or aisle space. Operations must conform to all regulations as
set by the hotel. No materials of any kind may be affixed to the hotel walls. No combustible decorations such as crepe
paper, tissue paper, cardboard or corrugated paper shall be used at any time. All packing containers, excelsior and
wrapping paper are to be removed from the floor and must not be stored under the tables or displays. Any cost incurred
by any of the above will be at the expense of said Vendor. Wall and floor outlets are not part of the display space.
Any special requirements will need to be obtained directly from the hotel.
SUB-LETTING – The Vendor agrees not to assign, sublet, or share the whole or any part of
his assigned space without the prior knowledge or written consent of the Vendor Chairperson.
REFUND POLICY – All requests for refunds must be submitted in writing and postmarked or
emailed by March 1, 2026. A non-refundable $50.00 fee will apply to all refunds. Requests should be emailed to
Lady Cheryl Ivy at tlodarea3fs@gmail.com.
Area III Vendor Terms and Conditions 2026